Grant Application Instructions

APPLICANTS WHO MEET THE ELIGIBILITY REQUIREMENTS ABOVE ARE ENCOURAGED TO SUBMIT GRANT APPLICATIONS TO THE SANTA FE NATURAL TOBACCO COMPANY FOUNDATION IN ACCORDANCE WITH THE INSTRUCTIONS ON THE GRANT APPLICATION AND THE EXPLANATION OF REQUIREMENTS, AS PROVIDED BELOW:

Application Form: All pages of the application form (including all questions) must be completed.

Proposal: Format – The proposal must be submitted on the organization’s letterhead and must be signed by an authorized official of the organization. Only one copy of the proposal should be submitted.

Content: The first paragraph of the proposal must state clearly the specific amount being requested, the purpose of the request, how the grant funds would be used and how those funds would advance the purposes of the organization, as well as a concise description of the organization, including its mission statement. The proposal should also contain the following:

Project request

Description of the project

Amount requested

Need for the project

Objectives of the project and how they will be achieved

Method and criteria for evaluation

Recent accomplishments of organization (if not a new organization)

How the project will address the priorities of the Foundation


Financial Data: Submit the following:

  1. Prior fiscal year’s statement showing actual general expenses and specific sources of income.
  2. Current year-to-date statement showing actual general expenses and specific sources of income against the current year-to-date budget.
  3. One page, line-item proposed budget (showing anticipated income and expenditures) for the total operations of the organization’s fiscal year(s) for which funds are being requested.
  4. One-page, line-item budget for the specific project (showing anticipated income and expenditures) for which funds are being requested.

Governing Board: Submit a list of the members of the applicant organization’s governing board, with a brief explanation of how members are elected.

Tax-Exempt Status: A copy of the applicant’s federal tax-exempt certification under Section 501(c)(3) of the Internal Revenue Code, including a determination as to the organization’s status as a publicly-supported organization. Governmental units need not submit these documents.

Optional Materials: Additional information and materials such as pamphlets, flyers, and newsletters may be submitted to supplement the application.

Submitting Applications: The Foundation will not accept proposals by facsimile. You must download the application form from this website as an Adobe Reader (PDF) file. Fully completed applications must be mailed to: Santa Fe Natural Tobacco Company Foundation, P.O. Box 25140, Santa Fe, New Mexico 87504-5140, or email applications to: (sfntcfoundation@sfntc.com).

Follow-up Requirements: A condition of grant approval is the obligation to furnish follow-up reports on the progress of the project and how the funding was used to meet the objectives and purposes of the applicant. If applicant’s objectives and purposes changed considerably from those set forth in the application, applicant must obtain the Foundation’s prior approval in writing. Grant funding not used for its intended purpose will be required to be returned to the Foundation.